The Veritas House Private Limited (“The Veritas House“, “Company“, “we“, “our“, or “us“) is committed to protecting the privacy, confidentiality, and security of the personal information entrusted to us.

As a global mobility and international advisory firm, we recognise that our clients, prospective clients, business partners, employees, and website visitors place significant trust in us when sharing their personal information. Protecting that trust is fundamental to the way we conduct our business.

This Privacy Policy explains how we collect, use, disclose, store, process, protect, and transfer your personal information when you access or use our website (www.theveritashouse.com), communicate with us, engage our professional services, or otherwise interact with The Veritas House.

We are committed to processing personal information responsibly, transparently, and in accordance with applicable privacy and data protection laws, including the Digital Personal Data Protection Act (India) and other applicable legal and regulatory requirements governing our international operations.

By accessing our Website or providing your personal information, you acknowledge that you have read and understood this Privacy Policy.

Who We Are

The Veritas House Private Limited is an international advisory firm providing professional services across:

• Immigration Advisory
• Permanent Residence Advisory
• Investment Migration Advisory
• International Education Advisory
• Corporate Mobility
• Settlement Services
• International Career Advisory
• International Real Estate Advisory
• Legal Support Services
• Cross-Border Advisory

Our services are provided to individuals, families, entrepreneurs, investors, businesses, educational institutions, and strategic partners across multiple jurisdictions.

Scope of this Privacy Policy

This Privacy Policy applies to personal information collected through:

• our Website;
• enquiry forms;
• consultation requests;
• client onboarding processes;
• newsletters and marketing subscriptions;
• recruitment applications;
• supplier and vendor interactions;
• business development activities;
• events, seminars and webinars;
• professional correspondence;
• social media interactions where applicable; and
• any other communication channels operated by The Veritas House.

This Privacy Policy should be read together with our:

• Terms of Use;
• Cookie Policy; and
• any additional privacy notices that may be provided when collecting specific categories of personal information.

Where a separate engagement agreement contains privacy provisions, those provisions shall apply in addition to this Privacy Policy.

Purpose of this Privacy Policy

The purpose of this Privacy Policy is to explain:

• what personal information we collect;
• how we collect personal information;
• why we collect personal information;
• how personal information is used;
• the legal basis on which information is processed;
• when information may be disclosed;
• how information is protected;
• how long information is retained;
• your rights regarding your personal information; and
• how you may contact us regarding privacy-related matters.

We are committed to ensuring that every processing activity is carried out lawfully, fairly, transparently, and only for legitimate business purposes.

Personal Information We Collect

Depending upon your interaction with The Veritas House, we may collect various categories of personal information. These categories may include:

Identity Information

Such as:

• full name;
• date of birth;
• nationality;
• passport information;
• government-issued identification details;
• visa information;
• immigration status.

Contact Information

Including:

• residential address;
• mailing address;
• email address;
• telephone number;
• country of residence;
• preferred communication method.

Professional Information

Including:

• occupation;
• employer details;
• professional qualifications;
• educational background;
• curriculum vitae;
• employment history;
• business ownership information.

Financial Information

Where necessary for service delivery, we may collect:

• payment information;
• billing address;
• bank details;
• tax identification numbers;
• investment-related information;
• proof of funds;
• source of wealth documentation.

Financial information is collected only where necessary for contractual, legal, regulatory, or compliance purposes.

Immigration and Advisory Information

Depending upon the services requested, we may collect information relating to:

• immigration history;
• residency applications;
• visa records;
• educational admissions;
• language test results;
• work permits;
• family composition;
• investment migration programmes;
• settlement requirements.

Such information is collected only where relevant to the services requested.

Recruitment Information

If you apply for employment with The Veritas House, we may collect:

• resume;
• employment history;
• academic qualifications;
• references;
• interview notes;
• work eligibility documentation;
• professional certifications.

Additional information may be requested during the recruitment process.

Information You Provide to Us

You may voluntarily provide personal information when you:

• submit an enquiry through our Website;
• request a consultation;
• subscribe to newsletters;
• download publications;
• register for events;
• complete online forms;
• communicate with us by email or telephone;
• submit employment applications;
• engage our advisory services;
• request marketing communications;
• provide feedback; or
• otherwise interact with our business.

Where additional documentation is required during a professional engagement, separate privacy notices may be provided where appropriate.

Information Automatically Collected

When you access our Website, certain technical information may be collected automatically.

This information may include:

• IP address;
• browser type;
• operating system;
• device identifiers;
• pages visited;
• referral URLs;
• date and time of access;
• session duration;
• navigation behaviour;
• language preferences;
• approximate geographic location derived from IP address.

This information assists us in maintaining Website security, improving functionality, analysing performance, and enhancing user experience.

Accuracy of Information

We rely upon the accuracy of the information provided to us. You are responsible for ensuring that personal information submitted to The Veritas House is accurate, complete, and current. Where personal information changes, we encourage you to notify us promptly so that our records may be updated accordingly.

How We Use Your Personal Information

The Veritas House processes personal information only where it is necessary for legitimate business purposes, contractual obligations, legal compliance, or where you have provided your consent. Depending upon your relationship with us, we may use your personal information for the following purposes:

1. To Provide Professional Advisory Services

We process personal information to:

• assess your eligibility for immigration, permanent residence, investment migration, international education, corporate mobility, settlement, and related advisory services;
• prepare documentation and professional submissions;
• communicate with you regarding your enquiry or engagement;
• coordinate with government authorities, institutions, strategic partners, and authorised third parties where necessary;
• manage client files throughout the duration of an engagement; and
• provide ongoing advisory and support services.

2. To Respond to Enquiries

Where you contact us through our Website, email, telephone, social media platforms, or other communication channels, we may use your information to:

• respond to your enquiry;
• arrange consultations;
• provide requested information;
• verify your identity where appropriate; and
• maintain records of communications.

3. Client Relationship Management

We may process your information to:

• administer client relationships;
• maintain internal records;
• provide updates regarding ongoing engagements;
• issue invoices;
• manage contractual obligations;
• process payments;
• maintain compliance documentation; and
• improve the quality of our professional services.

4. Website Administration

Information collected through our Website may be used to:

• administer Website operations;
• maintain cybersecurity;
• prevent fraud and abuse;
• improve Website functionality;
• analyse Website performance;
• monitor user engagement; and
• improve the overall user experience.

5. Recruitment

Where you apply for employment with The Veritas House, your personal information may be processed for:

• evaluating your application;
• verifying qualifications;
• conducting interviews;
• performing reference checks;
• assessing suitability for employment;
• complying with employment legislation; and
• maintaining recruitment records.

Submission of an application does not guarantee employment.

6. Regulatory Compliance

We may process personal information where required to comply with:

• applicable laws;
• court orders;
• governmental requests;
• regulatory obligations;
• anti-money laundering requirements;
• know-your-client (KYC) obligations;
• sanctions screening;
• anti-bribery and anti-corruption laws; and
• other compliance requirements applicable to our business.

7. Business Improvement

We may use aggregated and anonymised information to:

• improve our services;
• analyse market trends;
• develop new service offerings;
• improve operational efficiency;
• enhance client experience; and
• conduct internal business analysis.

Where reasonably possible, such information will not identify individual users.

Legal Basis for Processing

Where required under applicable law, The Veritas House processes personal information on one or more of the following legal bases:

Performance of a Contract – Where processing is necessary to provide requested advisory services or fulfil contractual obligations.

Compliance with Legal Obligations – Where processing is necessary to comply with applicable legislation, regulatory requirements, judicial orders, or governmental requests.

Legitimate Business Interests – Where processing is necessary for legitimate interests pursued by The Veritas House, provided such interests do not override your fundamental rights and freedoms.

Examples include:

• maintaining Website security;
• fraud prevention;
• business administration;
• quality assurance;
• internal reporting;
• risk management;
• improving professional services.

Consent – Where required by applicable law, we will seek your consent before processing personal information for specific purposes, including certain marketing communications.

You may withdraw your consent at any time, subject to applicable legal and contractual obligations.

Marketing Communications

The Veritas House may send newsletters, publications, invitations, thought leadership articles, event announcements, and other professional communications where:

• you have expressly requested such communications;
• you have subscribed through our Website;
• you have consented to receive marketing communications; or
• applicable law otherwise permits us to do so.

Marketing communications may include information relating to:

• immigration developments;
• global mobility;
• permanent residence programmes;
• investment migration;
• international education;
• corporate mobility;
• legal developments;
• webinars;
• publications;
• industry insights; and
• company announcements.

You may unsubscribe from marketing communications at any time by:

• clicking the unsubscribe link contained in our emails; or
• contacting us directly at consult@theveritashouse.com.

Withdrawal of marketing consent does not affect communications relating to active professional engagements.

Disclosure of Personal Information

The Veritas House treats personal information with strict confidentiality. We do not sell, lease, rent, or commercially trade personal information. However, where necessary, we may disclose personal information to carefully selected third parties including:

Professional Advisors

Such as:

• legal advisors;
• immigration professionals;
• tax consultants;
• accountants;
• financial institutions;
• educational institutions;
• strategic partners; and
• other professional service providers engaged for the purpose of delivering requested services.

Government Authorities

Where required in connection with a client engagement, personal information may be shared with:

• immigration authorities;
• visa offices;
• embassies;
• consulates;
• ministries;
• regulatory authorities;
• educational institutions; or
• other governmental bodies.

Only information reasonably necessary for the relevant purpose will be disclosed.

Technology Providers

We may engage trusted service providers to support:

• Website hosting;
• cloud infrastructure;
• cybersecurity;
• email services;
• CRM platforms;
• document management;
• analytics;
• communications; and
• payment processing.

Such providers are contractually required to protect personal information and process it only for authorised purposes.

Corporate Transactions

Where permitted by law, personal information may be disclosed in connection with:

• mergers;
• acquisitions;
• restructuring;
• financing transactions;
• sale of assets; or
• business reorganisations.

Appropriate confidentiality obligations shall apply.

International Data Transfers

Given the international nature of our business, personal information may be transferred to jurisdictions outside your country of residence.

Such transfers may occur where necessary:

• to provide requested services;
• to coordinate with international offices;
• to communicate with government authorities;
• to engage trusted service providers;
• to support cross-border advisory engagements; or
• to comply with applicable legal obligations.

Where personal information is transferred internationally, The Veritas House will take reasonable steps to ensure that appropriate safeguards are implemented consistent with applicable law.

These safeguards may include:

• contractual confidentiality obligations;
• organisational security measures;
• technical safeguards;
• contractual data protection clauses; and
• other legally recognised transfer mechanisms.

Third-Party Service Providers

The Veritas House works with carefully selected third-party providers to support its operations.

Such providers may include:

• cloud hosting providers;
• customer relationship management platforms;
• analytics providers;
• communication platforms;
• recruitment platforms;
• payment service providers;
• cybersecurity providers;
• document management providers;
• professional consultants.

Third-party providers are required to maintain appropriate security measures and process personal information only in accordance with our instructions and applicable law.

Social Media Platforms

The Veritas House maintains a presence on various social media platforms. Where you interact with us through such platforms, your information may also be subject to the privacy policies and terms of those platforms. We encourage users to review the privacy notices published by the relevant platform providers.

Business Transfers

Should The Veritas House undergo a merger, acquisition, restructuring, investment, reorganisation, or sale of all or part of its business, personal information may be transferred as part of that transaction, subject to applicable confidentiality obligations and legal requirements.

Information We Do Not Sell

The Veritas House does not sell personal information to third parties. We do not permit third parties to use personal information for their own independent marketing purposes without your consent, except where required or permitted by applicable law.

Data Security

The Veritas House recognises that safeguarding personal information is fundamental to maintaining the trust placed in us by our clients, business partners, employees, and website visitors. We implement appropriate administrative, technical, organisational, and physical safeguards designed to protect personal information against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, misuse, or access.

Our security measures are continually reviewed and may include:

• Secure cloud infrastructure and encrypted data storage;
• Encryption of personal information during transmission using industry-standard security protocols;
• Multi-factor authentication for authorised personnel, where appropriate;
• Role-based access controls to limit access to personal information on a need-to-know basis;
• Secure firewalls, endpoint protection, and intrusion detection systems;
• Continuous monitoring of our technology infrastructure;
• Regular security assessments and vulnerability testing;
• Employee confidentiality obligations and data protection training;
• Secure document management procedures; and
• Incident response and business continuity protocols.

While we take reasonable steps to protect personal information, no method of electronic transmission or storage is entirely secure. Accordingly, we cannot guarantee absolute security.

Confidentiality

Confidentiality forms a core principle of The Veritas House’s professional practice. Access to personal information is restricted to authorised personnel, consultants, contractors, and service providers who require such access to perform legitimate business functions. All individuals handling personal information on behalf of The Veritas House are expected to comply with strict confidentiality obligations and applicable legal requirements.

Data Retention

We retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, including:

• providing professional services;
• maintaining client records;
• complying with contractual obligations;
• satisfying legal, regulatory, accounting, taxation, or reporting requirements;
• resolving disputes;
• enforcing legal rights; and
• protecting the legitimate interests of The Veritas House.

The period for which information is retained may vary depending upon:

• the nature of the engagement;
• applicable legal requirements;
• regulatory obligations;
• professional record-keeping requirements; and
• the necessity to establish, exercise, or defend legal claims.

Where personal information is no longer required, it will be securely deleted, anonymised, archived, or otherwise disposed of in accordance with our internal data retention policies and applicable law.

Data Minimisation

The Veritas House seeks to collect only the personal information that is reasonably necessary for identified business purposes. Where practical, we limit the volume of personal information processed and periodically review retained information to ensure that unnecessary or outdated records are appropriately managed. Where information can be anonymised without affecting the intended purpose, anonymisation techniques may be applied.

Accuracy of Personal Information

We take reasonable steps to ensure that the personal information we process remains accurate, complete, and up to date. Where appropriate, we may request that you confirm or update your information periodically. You are encouraged to notify us promptly if any of your personal information changes during the course of your relationship with The Veritas House.

Children’s Privacy

The Website and our professional services are intended for adults and organisations.

We do not knowingly collect personal information directly from children except where such information is required as part of a legitimate client engagement relating to immigration, education, residency, settlement, or family applications and is provided by a parent, legal guardian, or authorised representative.

Where we become aware that personal information has been collected from a child in circumstances not permitted by applicable law, appropriate steps will be taken to delete such information.

Your Privacy Rights

Subject to applicable law, you may have certain rights regarding your personal information. These rights may include:

Right of Access – You may request confirmation of whether we process your personal information and obtain a copy of such information, subject to applicable legal restrictions.

Right to Correction – You may request correction of inaccurate, incomplete, or outdated personal information held by The Veritas House.

Right to Erasure – Where permitted by applicable law, you may request deletion of your personal information where:

• the information is no longer required;
• consent has been withdrawn;
• processing is unlawful; or
• deletion is otherwise required under applicable legislation.

Certain legal or regulatory obligations may require us to retain information notwithstanding such requests.

Right to Restrict Processing – You may request that we temporarily restrict certain processing activities where permitted under applicable law.

Right to Withdraw Consent – Where processing is based upon consent, you may withdraw your consent at any time. Withdrawal of consent shall not affect the lawfulness of processing undertaken prior to such withdrawal. Please note that withdrawal of consent may affect our ability to continue providing certain services.

Right to Object – Where permitted by applicable law, you may object to specific categories of processing, including certain marketing activities.

Right to Data Portability – Where applicable, you may request that personal information provided by you be made available in a structured, commonly used, and machine-readable format.

Exercising Your Rights

Requests relating to your personal information may be submitted by contacting us using the details provided at the end of this Privacy Policy. To protect your privacy and prevent unauthorised disclosure, we may require verification of your identity before processing any request. We will endeavour to respond within the timeframes prescribed by applicable law.

Marketing Preferences

You may choose whether or not to receive marketing communications from The Veritas House. Where you have subscribed to receive newsletters, publications, event invitations, or other communications, you may opt out at any time by:

• selecting the unsubscribe option included within our communications; or
• contacting us directly.

Withdrawal of marketing preferences does not affect communications necessary for the administration of an existing professional relationship.

Automated Decision-Making

The Veritas House does not make decisions producing legal or similarly significant effects based solely on automated processing of personal information. Professional advice, eligibility assessments, and client recommendations are developed through qualified professionals exercising independent judgment.

International Users

Given the international nature of our advisory services, personal information may be processed across multiple jurisdictions. By interacting with The Veritas House, you acknowledge that your information may be transferred to and processed in countries where data protection standards may differ from those applicable in your country of residence.

Where such transfers occur, we implement appropriate safeguards designed to protect your personal information in accordance with applicable law.

Compliance with Applicable Data Protection Laws

The Veritas House is committed to processing personal information in accordance with applicable privacy and data protection legislation.

Depending on your location and the nature of our engagement, this may include compliance with:

• the Digital Personal Data Protection Act, 2023 (India);
• applicable contractual confidentiality obligations;
• professional regulatory requirements; and
• other applicable privacy and data protection laws relevant to our operations.

Where local legislation provides additional rights or obligations, those requirements shall apply to the extent mandated by law.

Data Breach Response

The Veritas House maintains internal procedures for identifying, investigating, managing, and responding to actual or suspected data security incidents. Where required by applicable law, we will notify affected individuals and relevant regulatory authorities of qualifying personal data breaches within the prescribed legal timeframes.

Fraud Prevention and Compliance Screening

Where necessary and legally permitted, The Veritas House may process personal information for purposes including:

• identity verification;
• fraud prevention;
• sanctions screening;
• anti-money laundering compliance;
• know-your-client (KYC) procedures;
• anti-bribery and anti-corruption compliance; and
• protection of our legal rights and legitimate business interests.

Such processing will be carried out only where appropriate and proportionate.